Community Alcohol Strategy Steering Committee (CASSC)
The Steering Committee exists to guide the effective implementation of the Community Alcohol Strategy. As it pursues this purpose the CASSC will:
a. Engage and mobilize the community.
b. Provide opportunity for individuals and organizations to contribute to the development of goals, strategies and action plans to implement the various aspects of the Community Alcohol Strategy.
c. Communicate the challenges and successes during the implementation of the Strategy to the CASSC member agencies, governments, local and provincial agencies, and the people of Prince Albert and area.
d. Facilitate advocacy efforts aimed at appropriate organizations and levels of government to support the CASSC and the Community Alcohol Strategy.
a. CASSC membership is open to interested members of the community or organizations who demonstrate commitment to working collaboratively with others to make the vision of the Community Alcohol Strategy a reality.
b. In the event the size of the Committee makes operations unwieldy, consideration will be given to the creation of an Executive Committee.
c. Current membership list is in Appendix A and will be updated on an annual basis.
The CASSC will be managed by an executive elected from its membership to the following positions:
a. Two Co-chairs with staggered 2 year terms. Until permanent co-chairs are elected, the co-chairs will be appointed on a voluntary rotating basis.
b. Recorder (Minimum 1 year term, to be reviewed annually)
c. Treasurer (Minimum 1 year term, to be reviewed annually)
d. Communications officer (Minimum 1 year term, to be reviewed annually)
The roles of the executive positions are outlined in Appendix B.
Prince Albert & Area Community Alcohol Strategy Terms of Reference Page 2 of 6
i. Ensure discussion is open, honest, respectful and productive
ii. Respect the confidentiality of matters when deemed necessary by the group
iii. Listen actively
iv. Share their expertise, experience and perspectives
v. Participate to the best of their ability
vi. Be conscious of body language and nonverbal responses
vii. Demonstrate commitment to the purpose, spirit and intent of CASSC
i. Meetings will be held monthly during the first year of operation and the frequency of meetings in future years will be determined by the committee annually.
ii. Additional meetings can be called at the discretion of the Chair/s.
iii. Any member of the Steering Committee can contribute items to the meeting agenda by submitting them to the chair prior to the agenda finalization. Members can also add emergent items to the agenda at the start of the meeting.
iv. Ad Hoc subcommittees will be formed as tasks require and with terms determined at the time of formation
v. Any between meeting action required will be assigned to volunteer members for completion. A review of actions and person responsible will be conducted at the conclusion of each meeting
c. Decision Making
Decision making will be by consensus. If, in the chair’s opinion, a lack of consensus is excessively hindering the progress of the CASSC, the Chair shall determine the will of the group and proceed in that direction.
- The Communication Strategy will guide the communication activities of CASSC.
- Internal (with each other and executive): Committee members will communicate via phone, email, in person with consideration of discretion and transparency. Revised March 12, 2018
- External ( to public, specific groups, how and when) – Communication with the public will be frequent, open, appropriate and transparent, keeping in mind that this is a community owned strategy.
e. Structural review
The CASSC will adhere to these terms of reference, review them at least annually and revise them as necessary.
The CASSC is a volunteer group of community members without formal authority but its members who represent organizations are accountable to those organizations. The CASSC is responsible for guiding the implementation of the Community Alcohol Strategy, is accountable to the community for that responsibility and will demonstrate that accountability through transparent processes and effective communication.
Although CASSC is not a registered non-profit corporation, any financial transactions will be authorized by the chair and treasurer or designates and will be managed and documented according to generally accepted accounting principles and practices that govern non-profit organizations.
Appendix A: Membership
|CASSC Membership List|
|Last name||First Name||Agency|
|Anthony-Burns||Karen||Community Mobilization PA|
|Bird||Vicki||Mobile Crisis Unit|
|Bratvold||Robert||SRPSD/CASSC Communications Officer|
|Dumont||Troy||Community Mobilization PA|
|Howell||Brian||Riverbank Development Corporation|
|Orr||Rick||PA Downtown Business Imp. District|
|Rennie||Cory||PAPHR, Mental Health|
|Rideout||Darryl||SLGA (Resource to Steering Comm.)|
|Rowden||Jeff||Prince Albert Police Service|
|Storey||Shelley||COR – Adhoc Member|
|Stubbs||Suzie||PAPS Bylaw Services|
|Toye||Jim||City of Prince Albert|
|Positions that need to be filled:|
Appendix B: Executive Roles and Duties
- Co-Chairs’ duties will be divided evenly
- Provide leadership to guide the committee to fulfill its purpose and objectives
- Facilitate discussion, consensus and committee teamwork
- Determine date, time and location of meetingsFinalize the agenda with the recorder by the Co-Chair and distribute to the membership three days prior to the meeting, whenever possible
- Records minutes of all meetings, and distributes them to the steering committee member within a week of the meeting via e-mail
- Plans meeting agenda with the Co-Chair
- Carries out the responsibilities of a member of the Steering Committee
- Assists in the preparation of the budget
- Monitors the budget
- Ensures the Steering Committee financial policies are being followed
- Reports to the Steering Committee and general fundraising or grants
- Prepares or oversees any required financial reporting forms
- Maintains or oversees all bank accounts
- Prepares or oversees all financial transactions
- His or her signature should appear on all cheques of the organization with the second signature from any of the Steering committee with signing authority.
- Chairs the finance committee if one exists
- During the interim, the City of PA City Manager will assign someone from within the City to perform the financial responsibilities. The treasurer will work with the City designate to ensure that the above responsibilities are completed and will then report back to the steering committee
- Carries out the responsibilities of a member of the Steering Committee Revised March 12, 2018
- Work with community experts on how to keep public informed about implementation of strategies
- Assists community and board on developing a public facing communications strategy
- Work as liaison with media to keep informed of implementation progress
- Chairs the communications committee if one exists