- CASSC is a multi-disciplinary, volunteer organization formed to support the achievement of the Community Alcohol Strategy vision.
- CASSC’s primary objective is to provide strategy and a support network that will create awareness and inspire action to build healthier communities through changing its relationship with alcohol.
- CASSC works to motivate, mobilize and encourage action that will lead to frequent and fun alcohol-free events, safe and responsible alcohol consumption whenever it is served, as well as addiction prevention and intervention.
- CASSC was organized to help sustain the momentum and coordinate the efforts to make the CAS a reality.
- CASSC is not the creator, commander, and implementer. We are the cheerleaders, networkers and coordinators.
Three Primary Focus Areas for our efforts
Encouragement for alcohol-free, family friendly events
- Host an event
- Attend them when others host them
- Think about your own family events
Promotion of Safe and Responsible Consumption whenever alcohol is served
- Encourage organizations to find other revenue so they can decrease or remove alcohol sales as a revenue stream at events and fundraisers
- Raise awareness of Canada’s Low Risk Drinking Guidelines
- Supplement the attention to safe-ride-home planning and implementation
Intervention and Support for those suffering from disease of addictions
- Support the Health Region, Addictions Council, Metis Addictions Counselling services
- Partnering with U of S College of Nursing, Sask. Health Authority and others to submit a research grant proposal related to support for families
Community Alcohol Strategy Steering Committee (CASSC)
The board meets once a month and its focus is on the awareness and implementation of the Community Alcohol Strategy. This is achieved through presentations and training of community members and organizations, engaging with the public at community events and through marketing awareness campaigns.
Name
Community Alcohol Strategy Steering Committee (CASSC)
Purpose
The Steering Committee exists to guide the effective implementation of the Community Alcohol Strategy. As it pursues this purpose the CASSC will:
a. Engage and mobilize the community.
b. Provide opportunity for individuals and organizations to contribute to the development of goals, strategies and action plans to implement the various aspects of the Community Alcohol Strategy.
c. Communicate the challenges and successes during the implementation of the Strategy to the CASSC member agencies, governments, local and provincial agencies, and the people of Prince Albert and area.
d. Facilitate advocacy efforts aimed at appropriate organizations and levels of government to support the CASSC and the Community Alcohol Strategy.
Membership
a. CASSC membership is open to interested members of the community or organizations who demonstrate commitment to working collaboratively with others to make the vision of the Community Alcohol Strategy a reality.
b. In the event the size of the Committee makes operations unwieldy, consideration will be given to the creation of an Executive Committee.
c. Current membership list is in Appendix A and will be updated on an annual basis.
Executive Structure
The CASSC will be managed by an executive elected from its membership to the following positions:
a. Two Co-chairs with staggered 2 year terms. Until permanent co-chairs are elected, the co-chairs will be appointed on a voluntary rotating basis.
b. Recorder (Minimum 1 year term, to be reviewed annually)
c. Treasurer (Minimum 1 year term, to be reviewed annually)
d. Communications officer (Minimum 1 year term, to be reviewed annually)
The roles of the executive positions are outlined in Appendix B.
Operational Processes
a. Norms
Prince Albert & Area Community Alcohol Strategy Terms of Reference Page 2 of 6
Members will:
i. Ensure discussion is open, honest, respectful and productive
ii. Respect the confidentiality of matters when deemed necessary by the group
iii. Listen actively
iv. Share their expertise, experience and perspectives
v. Participate to the best of their ability
vi. Be conscious of body language and nonverbal responses
vii. Demonstrate commitment to the purpose, spirit and intent of CASSC
b. Meetings
i. Meetings will be held monthly during the first year of operation and the frequency of meetings in future years will be determined by the committee annually.
ii. Additional meetings can be called at the discretion of the Chair/s.
iii. Any member of the Steering Committee can contribute items to the meeting agenda by submitting them to the chair prior to the agenda finalization. Members can also add emergent items to the agenda at the start of the meeting.
iv. Ad Hoc subcommittees will be formed as tasks require and with terms determined at the time of formation
v. Any between meeting action required will be assigned to volunteer members for completion. A review of actions and person responsible will be conducted at the conclusion of each meeting
c. Decision Making
Decision making will be by consensus. If, in the chair’s opinion, a lack of consensus is excessively hindering the progress of the CASSC, the Chair shall determine the will of the group and proceed in that direction.
d. Communications
- The Communication Strategy will guide the communication activities of CASSC.
- Internal (with each other and executive): Committee members will communicate via phone, email, in person with consideration of discretion and transparency.
- External ( to public, specific groups, how and when) – Communication with the public will be frequent, open, appropriate and transparent, keeping in mind that this is a community owned strategy.
e. Structural review
The CASSC will adhere to these terms of reference, review them at least annually and revise them as necessary.
Accountability
The CASSC is a volunteer group of community members without formal authority but its members who represent organizations are accountable to those organizations. The CASSC is responsible for guiding the implementation of the Community Alcohol Strategy, is accountable to the community for that responsibility and will demonstrate that accountability through transparent processes and effective communication.
Although CASSC is not a registered non-profit corporation, any financial transactions will be authorized by the chair and treasurer or designates and will be managed and documented according to generally accepted accounting principles and practices that govern non-profit organizations.
Appendix A: Membership
| CASSC Membership List | ||
| Adamko | Alanna | Community Mobilization PA |
| Anthony-Burns | Karen | Community Mobilization PA |
| Bender | Merv | Community Member |
| Bird | Vicki | Mobile Crisis Unit |
| Bratvold | Robert | SRPD/CASSC Communications Officer |
| Bray | Bill | Community Member |
| Brooks | Donna | CEO, YWCA |
| Burns | Conrad | Community Member |
| Cockle | Trina | MADD |
| Dumont | Troy | Community Mobilization PA |
| Fernie | Fern | Retired Nurse/Community Member |
| Green | Jennie | SK Rivers Public School Division |
| Grigori | Alex | Community Member |
| Howell | Brian | Riverbank Development Corporation |
| Humble | Steven | Community Member |
| Jonathan | Kimberley | FSIN |
| Nowoselsky | Dennis | Prince Albert City Council |
| Orr | Rick | Community Member |
| Pitzel | Julie | Elder |
| Rennie | Cory | PAPHR, Mental Health |
| Rideout | Darryl | SLGA |
| Rowden | Jeff | Prince Albert Police Service |
| Storey | Shelley | COR |
| Stubbs | Suzie | PAPS Bylaw Services |
| Winterberger | Markus | CMPA Analyst |
| Youth Representative(s) | Vacant | |
| Rural Representative(s) | Vacant | |
Appendix B: Executive Roles and Duties
Chair
- Co-Chairs’ duties will be divided evenly
- Provide leadership to guide the committee to fulfill its purpose and objectives
- Facilitate discussion, consensus and committee teamwork
- Determine date, time and location of meetingsFinalize the agenda with the recorder by the Co-Chair and distribute to the membership three days prior to the meeting, whenever possible
Recorder
- Records minutes of all meetings, and distributes them to the steering committee member within a week of the meeting via e-mail
- Plans meeting agenda with the Co-Chair
Treasurer
- Carries out the responsibilities of a member of the Steering Committee
- Assists in the preparation of the budget
- Monitors the budget
- Ensures the Steering Committee financial policies are being followed
- Reports to the Steering Committee and general fundraising or grants
- Prepares or oversees any required financial reporting forms
- Maintains or oversees all bank accounts
- Prepares or oversees all financial transactions
- His or her signature should appear on all cheques of the organization with the second signature from any of the Steering committee with signing authority.
- Chairs the finance committee if one exists
- During the interim, the City of PA City Manager will assign someone from within the City to perform the financial responsibilities. The treasurer will work with the City designate to ensure that the above responsibilities are completed and will then report back to the steering committee
Communications Officer
- Carries out the responsibilities of a member of the Steering Committee Revised March 12, 2018
- Work with community experts on how to keep public informed about implementation of strategies
- Assists community and board on developing a public facing communications strategy
- Work as liaison with media to keep informed of implementation progress
- Chairs the communications committee if one exists